Books written by the work you already do
Every sale at the till, and every invoice, delivery, payment and stock adjustment, is posted to the accounts in double entry the moment it is recorded. Your accountant reviews and closes the period instead of typing it all in again.
What posts on its own
- A sale at the tillRevenue, VAT and the cost of goods sold, and stock going down
- A purchase order received and postedStock going up, and what you owe the supplier
- A payment from a customer or to a supplierCash or bank, and the customer’s or supplier’s balance
Entries that post themselves
Sales invoices, till sales, returns and customer receipts; purchase invoices, goods receipts and supplier payments; stock adjustments and transfers; the cost of goods sold; and cash over or short when a shift closes.
Chart of accounts and journals
A ready chart of accounts you can change as you like, manual journal entries you post or reverse, and the general ledger for every account.
Expenses
Record an expense by its type (rent, electricity, wages) and where it was paid from, cash or bank, and it posts to its account.
Bank reconciliation
Upload your bank statement as a CSV file, match its lines to your books with matches Kulnabooks suggests, and finish the reconciliation.
Periods and year-end
Close a fiscal period so nothing more posts into it, and reopen it when you must. Closing the year posts a single entry to retained earnings.
VAT and the financial statements
VAT at the business’s rate or a rate per product, with a report of output VAT, input VAT and the net. The income statement, balance sheet, cash flow and trial balance, filtered by branch and period, and exported.
Kulnabooks has no fixed-asset register or depreciation yet, no budgets and no petty cash. Sales invoices are in the business’s currency; only purchases take a foreign currency at an exchange rate.
How the books get written
From adding a product to the financial statements, and what each step changes in stock and in the accounts.
Add your products
Names in Arabic and English, categories, units, barcodes and photos, or import the list you already have from a CSV file.
Every branch and every till sells from the same list.
Buy and receive stock
Raise a purchase order to your supplier, then record what actually arrived (all of it or part of it) into the warehouse that received it.
Stock goes up with each receipt, and posting the order records what you owe the supplier.
Sell at the till
The cashier scans, takes payment, and prints the receipt.
Stock goes down, and revenue, VAT and the cost of the goods sold are posted.
The reports and the books follow
Nobody re-types anything: the same figures feed the owner’s dashboard, the sales and stock reports, and the income statement and balance sheet.
Your accountant reviews and closes the period. Nothing is typed twice.
More of the platform
Purchasing & suppliers
Purchase orders, part deliveries and supplier balancesGoods & stock
Every item’s stock in every branch, with barcodes and expiryThe till
Barcodes, receipts and shifts, in a browser or on WindowsCash & bank transfer payments
Each transfer with its reference, and the drawer counted at shift closeOffers & coupons
Automatic or coded discounts, with dates and limitsInvoices & quotes
PDF invoices with a QR code, and quotes that become invoicesCustomers & credit
A credit limit for each customer, and a PDF statementCounter hardware
Thermal printer, barcode scanner and cash drawerReports & numbers
The owner’s dashboard, and reports you filter and exportBranches & team
Each branch its own figures, each person their own permissions
Open your shop in Kulnabooks
Sign up, name your business and your first store, and start adding products.